![]() Planner and its other collaborative applications can be used in multiple pedagogical contexts: The Planner Video Training page on the Microsoft Office website contains a lot of material for autonomous learning. In class, I gave my students about 45 minutes of training on the features of Planner and other shared applications to work collaboratively effectively. They acquired a sense of responsibility and rigour because I asked them to add new tasks to keep their project plan up-to-date based on this new information. ![]() Students learned new subject matter every week.Students rescheduled specific tasks when they faced unforeseen events or to have more flexibility. The start and end dates in each task bucket were already entered because I had synchronized them with the schedule of my lesson plan.They then invited their team members to delegate the agreed tasks. Once the contract was approved, all the people in charge created a plan, copying the template I made available to them. Subsequently, they completed a contract where they fairly distributed all project tasks. I wanted them to stay in the Office 365 environment, so they learn the other features that allow them to work collaboratively and develop an effective work method.Įach team had to appoint a person in charge. I already use a OneNote class notebook.I wanted to see them further develop their autonomy and their rigour. I also wanted them to regularly see the progress of their work and make the necessary adjustments, especially in the case of delays.I wanted my students to export their respective tasks to their Outlook calendar so that they could quickly estimate the work to be done each week.I wanted them to develop their work organization skills and to better manage unforeseen events and time in their diary.Then, we drew up a list of counterproductive elements related to work organization and coordination, in order to convince the students of the relevance of using Planner, chosen for four reasons: Thus, they were able to quickly identify all the tasks to be completed. For my students to grasp the scope of this project and its complexity, I first set up an exercise in which they analyzed the current website and the client's needs using an evaluation grid. In one of my courses where I use the project-based learning approach, I asked my students to work in teams to design a corporate website over a period of several weeks. Team members can also add other apps to Planner, such as Skype for video conferencing.Īccess to other Office 365 applications Integrating Planner in the Classroom GroupMail (Conversation option) to get an instant messaging module in Outlook in order to start a conversation with other team members.In addition, when copying-pasting from the internet, the sources are automatically integrated as a hyperlink. OneNote (Notebook option) to gather information from meeting discussions (brainstorming, summaries and meeting minutes, audio recordings, etc.) and regroup information from different sources (Word, PDF, Excel, screenshots, etc.).SharePoint (Files option) to host all project files in order to centralize information and work on a single version.When a new plan is shared with colleagues, Planner automatically creates other collaborative spaces in the Office 365 applications below: Each time new content is published, all members receive an email. In each bucket, there is an instant messaging space that allows members of the team to communicate with each other, for example to follow up on progress. At all times, team members have access to the shared task calendar.Ĭhart compiling the status of the tasks of each “bucket” in the plan ![]() When an administrator makes a change to a task or due date in Planner or Outlook, all team members receive an automated notification in their inbox. Different types of permissions can be assigned to colleagues: administrator, guest, etc. Then, the team leader can export everyone’s tasks and deadlines to their respective Outlook calendar. When creating a plan, it is possible to invite other colleagues to participate in order to assign them tasks and deadlines to respect. Planner provides an extremely collaborative environment for working effectively as a team. Updates in Outlook and in Planner are synchronized. When a task is due, Outlook automatically sends a reminder a few days before and other reminders when the time is up. As Planner can export the tasks and deadlines to the Outlook calendar, it becomes possible to work with only one tool. Example of a plan (school project – website creation) containing tasks organized in bucketsīy entering the completion period of each task bucket, Planner can automate the operations (deadlines and reminders) that users would normally enter into their Outlook calendar later.
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